Trainers /Assessors

Every website user has an online calendar, where they can enter when they are available and not in their calendar. The calendar acts as a central view of what a person is doing.

To begin select calendar from the left hand navigation box, this will take you to the calendar screen. It defaults to Today’s date, which is highlighted in yellow. The calendar is divided into standard working hours (9am-6pm) form Monday to Friday. You can put your appointments in here for people to review. Do do this:

• Click where you want to start and drag the arrow down to multi select.
• Right click for the context menu
• Left click the options (Available will turn the box green and Not Available turns red)

The days by default are split into half an hour windows, you can change this by:

• Right Clicking anywhere on the calendar screen
• Change the selection to 60 minutes

If you want to delete any of your appointments then:

• Right click on the appointment
• Select delete (this will remove selection from your calendar screen)

To reassign any appointments:

• Right click and select available or not available.

If you don’t mark the system assumes you are available. Anybody viewing your calendar can send you a work request to ask if you are free.

There are different views in the calendar control (day, work week, month and timeline)

If you select month you can see your availability for the coming month. You can select appointments here by adding all day events.

Finally by selecting go to date, by right clicking anywhere on the calendar screen, allows you to pick a date that you wish to view. This will jump to the date which you wish to view, allowing you to add appointments well in advance.

The people who can view this include: Training companies which you have networked with. They can have a single screen of their trainers and assessors to see who is available. Also people who are doing an emergency resourcing search can hook into your skill set and your availability to find out whether they can arrange emergency cover for courses.

Related items:

http://www.safetytrainingnetwork.co.uk/Help/Diagrams/View.aspx?id=calendar_diagram.jpg

http://www.safetytrainingnetwork.co.uk/Help/Videos/Watch.aspx?id=calendars

Organisation

An Organisation can review the availability of trainers and assessors that they have in their network in one screen. Organisations can only view a staff calendar if a person is available or not available on a date. No personal information about the user is displayed.

To view your trainers or assessors calendars:

• Select Staff Calendars from left hand navigation box, in Organisation Details
• In the top left hand corner Click View Trainers Calendars

If a trainer or assessor has not entered their availability in their calendar it is possible for an organisation to send you an availability request via email or text message. This allows the individuals to reply, which automatically updates their calendars using only their mobile phones.

To send an availability request:

• Click on the green icon with in the dated box.
• Here you can select the staff type (this will list all trainers or assessors you have in your network), time of availability, and whether you want to send them a text message or email, or both.
• Click green send request button. This will default message will appear to tell you these messages have been successfully sent.
• By refreshing your screen (press F5) you will then see updated versions of your those trainers or assessors who have replied to their texts in your staff calendars.